University of Wisconsin-Milwaukee ASSOCIATE DIRECTOR, RESEARCH ADMINISTRATION/L in Milwaukee, Michigan

Posting Details

Introduction (Description of School/College/Dept/Program)

The University of Wisconsin-Milwaukee (UWM) earned the highest rating – R1 – for a research institution from the Carnegie Classification of Institutions of Higher Education, the gold standard for assessment. The rating was given to only 115 of the 4,665 universities evaluated in 2016.

The Office of Sponsored Programs (OSP), a unit of the UWM Office of Research, facilitates research at UWM by providing a wide range of services, tools, and training to support researchers throughout the life of a sponsored project. OSP is responsible for services in proposal development, pre- and post-award administration, and research compliance.

Job Summary

The purpose of this position is to act as the University’s approving authority and signing official for outgoing sponsored program grant applications and contract proposals, accept incoming grant awards, negotiate and execute research contracts and subcontracts on behalf of the University, and manage the Pre-Award team. The Pre-Award team is responsible for grant application/contract proposal review and approval; progress report review and approval; award review, negotiation, and acceptance; contract and subcontract negotiation; compliance with funding agency and UWM policies; and official correspondence with funding agencies.

Within the Office of Sponsored Programs, the Associate Director receives support from the Director, and has day-to-day direct management responsibilities for four grants and contracts specialists and team management responsibility for five grant accountants and one student administrative assistant. The Associate Director is the primary representative of OSP in the absence of the Director. Responsibilities include interpretation of funding agency guidelines; reviewing and approving outgoing grant applications and contract proposals; acting as a liaison with department administrations; and educational outreach to the UWM research community on grant-related policies and procedures. The Associate Director for Grants and Contracts also works to strengthen the interface between the Pre-Award team and other functions in OSP, including Grant Accounting, Proposal Development, and Compliance; and to promote and build a customer-service based office that provides high quality administrative services to the research community.

Minimum Qualifications
  • Bachelor’s degree, or commensurate combination of directly related experience and relevant coursework.

  • At least 4 years of experience with federal grants and contracts, including experience with 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, also known as the Uniform Guidance.

  • Demonstrated proficiency in the Microsoft Office Suite including Access or other database software and experience with federal grants computer applications such as NSF Fastlane and NIH eRA Commons.

Preferred Qualifications
  • Master’s Degree in Business Administration, or related area.

  • Certified Research Administrator or Certified Pre-Award Research Administrator.

  • Evidence of experience successfully supervising, or managing, a team.

  • Six, or more, years of progressively responsible experience in research administration dealing with proposal/award review and negotiation of terms and conditions.

  • Evidence of familiarity with policy guidelines of major federal funding agencies, such as the NIH Grants Policy Statement and/or the NSF Proposal & Award Policies & Procedures Guide (PAPPG).

  • Demonstrated knowledge of intellectual property issues relating to the conduct of externally funded research and other sponsored projects in a university environment including familiarity with the Bayh-Dole Act, as amended by the Technology Transfer Commercialization Act of 2000 (P.L. 106-404) and 37 CFR Part 401.

  • Evidence of ability to develop and deliver training workshops and presentations.

Application Instructions

Applications must be submitted online:

Completed application materials must include a letter of application addressing educational and professional level of work experience as it relates to all required and preferred qualifications, a professional resume, and the names and contact information of three professional references.

In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether he/she meets any of the qualification(s), they will be evaluated as not meeting such qualification(s).

This is a continuous recruitment. Updated 09/07/18: The review of applications will now begin on October 15, 2018. Applications received after October 14, 2018, may not receive consideration.

Application Notes

For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices

AA/EO Statement UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials UWM is a State agency and subject to Wisconsin's Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC Policy Employment will require a criminal background check.

Annual Security and Fire Safety Report (Clery Act) For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWM’s Office of Student Life, Mellencamp Hall 118 at (414) 229-4632 for a paper copy.


Working Title: Associate Director, Pre-Award Administration

Position Number: 00787055

Division: B34 Office of Research


Position Type: Non-Teaching Academic Staff

Appointment Type: Non-Teaching, Fixed Renewable

FLSA Status: Exempt

Percent: 100

Posting Type: Staff

Continuous (Open Until Filled?): Yes

If Continuous, Initial Review Date: 10/15/2018

Position Contact Name: Thomas Marcussen

Contact Phone: 414.229.4537

Contact Email: