Michigan State University Research Administrator II in East Lansing, Michigan

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Research Administrator II

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Back to search resultsApply nowJob no:532947

Work type:Support Staff

Pay Grade:12

Major Administrative Unit / College:College Of Agriculture And Nat Resources

Department:Center For Global Connections Cgc 10002468

Salary:Salary Commensurate with Experience

Location:East Lansing

Categories:Full Time (90-100%), Administrative Professionals- AP, Administrative/Business/Professional, Financial/Accounting, Union

Working/Functional Title

Finance Coordinator

Position Summary

Position Summary:

The Finance Coordinator will provide financial oversight for the Borlaug Higher Education for Agricultural Research & Development (BHEARD) project. BHEARD is an international student training project that manages approximately $37 million in USAID funding. This position will perform independent, complex professional support to the University research enterprise by providing services in the following research process areas: Research Administration Services, Post-Award Administration Services, Project Close Out Procedures, Project Close Out, and Research Compliance and Training.

Research Administration Services

  • Assists in securing the cooperation of, and organization of a group effort between University personnel, departments, students in the BHEARD program, in-country coordinators, USAID, and other stakeholders.

  • Serves as liaison between USAID and PI. Facilitates required project monitoring and creation, and submission of, reports as necessary.

  • Coordinates provision of support to research personnel to meet regulatory submission requirements, informing and guiding with respect to submission components and process.

  • Coordinates needs for, and use of, facilities and equipment; coordinates ordering of supplies, and assists with management of research records.

Post-Award Administration Services

  • Provides post- award administration of grants and contracts for BHEARD project.

  • Manages subcontract and sponsor communication; coordinates tracking and facilitation of research payments, and invoicing of funding sources, and monitors research financials.

  • Coordinates orders for supplies and services.

  • Coordinates the processing of cost share entries and effort reporting.

  • Monitors project ongoing financials and budgets for accuracy; advises on ongoing stewardship of research funds.

  • Reviews award budget status with investigators; prepare interim and final financial and technical progress reports.

  • Facilitates the administration, monitoring, and financial management of complex USAID research project in accordance with applicable Federal, State, local, and university policies, procedures, and regulations.

    Project Closeout Procedures

  • Coordinates project account closeout activities; develops final reports and assists with analysis of project logistics.

  • Preparation of the closeout projection with the PI as required.

  • Performs closeout procedures including review of subcontracts, personnel and recurring expenses.

  • Completes administrative activities as required by funding source.

Research Compliance and Training

  • Assist in the coordination and implementation of research compliance process components, including budget review and justification, feasibility, research billing process, program evaluation, and monthly and annual reporting processes.

  • Maintains compliance of university and grant sponsor fiscal guidelines.

  • Coordinates a variety of reports, documents and correspondence for Directors, Managers, Contracts & Grant Administration and USAID program managers.

Unit Specific Education/Experience/Skills

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business administration, Finance, or a research-related field; three to five years of related and progressively more responsible or expansive work experience in research administration including the area of pre or post award processes, or related field such as regulatory administration, or an equivalent combination of education and experience. This job requires completion of the Essentials of Research Administration at MSU Certificate series within one year of hire.

Desired Qualifications

Experience with USAID or similar granting agency. Experience managing complex grants and utilizing MS Excel to produce reports. Experience working with international students. Ability to solve problems and think creatively to handle multiple tasks simultaneously, and effectively prioritize workload and manage deadlines in a pleasant and professional manner. Effective written and oral communication skills, including ability to compose clear, concise, and informative e-mails. Excellent organizational skills with strong attention to detail.

Required Application Materials

Please provide cover letter and resume.

Work Hours


Bidding eligibility ends on 9/18/2018 at 11:55 PM

Advertised:Sep 12, 2018Eastern Daylight Time