University of Michigan Research Process Coordinator in Ann Arbor, Michigan

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Mechanical Engineering (ME) seeks an experienced research administrator to perform duties related to sponsored pre- and post-award activities. This position requires a proactive individual who will approach the work with a customer service orientation. The research administrator will report to the Research Manager and will work collaboratively with the Research Admin team for ME.


The Research Process Coordinator is responsible for post-award and other financial responsibilities that include but are not limited to:

Monthly review of project accounts

Monthly review and monitoring of expenditures; making recommendations to keep within budget

Alert project directors and administration to any areas of concern

Tracking financial commitments

Monitor budgeted effort for personnel and initiate salary distribution changes as needed

Establish subaccounts and monitor subaccount activity

Establish subcontracts

Post award changes

Prepare financial status reports and sponsor reports as needed

Research, analyze, and resolve sponsored project issues

Work with the SSC on missing documentation requests

Prepare journal entries

Review orders and travel charges

Prepare budget projections and re-budgets

Review FSR’s

Resolve Uniform Guidance reports

Liaison with Sponsored Programs and ORSP

Pre-award activities include but not limited to:

Assist departmental faculty and researchers with proposal submissions to various federal and non-federal sponsors

Prepare budgets and other required sponsor forms

PAF preparation

Facilitate the preparation of IDC waiver requests

Coordinate cost-share requests

Monitor all proposals to meet agency and University guidelines, published timetables and deadlines

Required Qualifications*

Bachelor degree or equivalent combination of education and experience, with a minimum of 3 years of experience in grant administration or higher-level financial activities is required, as is prior experience with contract and grant administration or relevant experience in a comparable environment with tight regulatory and compliance requirements. Excellent written and oral communication skills are required. Ability to work independently and exercise good judgment, along with attention to detail and dependability are essential.

Desired Qualifications*

Five-plus years of progressively responsible grant management experience. Previous experience with the U-M eResearch Proposal Management system. Previous experience with data mining in MPathways, Business Objects, and other complimentary systems is desired.

Ability to interpret and communicate Department, University, and Sponsor guidelines and policies. Demonstrated experience with multi-project financial review and analysis, with the ability to track and project financial activity and commitments. Knowledge of U-M financial practices and processes strongly preferred. Prior experience with federal funding agencies such as NSF, DOD and DoE strongly preferred. Mastery of Excel and ability to adapt to changing technology is essential. Must have the ability to work in a team environment, collaborate effectively with co-workers, and provide excellent customer service. Ability to organize and synthesize complex information about particular financial aspects, resulting in clear and comprehensive summaries. Candidates will need to exhibit sound judgment, follow work through to completion, and meet high work standards, as well as the ability to set priorities and manage competing deadlines.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Mission Statement

Michigan Engineering’s vision is to be the world’s preeminent college of engineering serving the common good. This global outlook, leadership focus and service commitment permeate our culture. Our vision is supported by a mission and values that, together, provide the framework for all that we do. Information about our vision, mission and values can be found at: .

The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). The Michigan Engineering component of the University’s comprehensive, five-year, DEI strategic plan—along with updates on our programs and resources dedicated to ensuring a welcoming, fair and inclusive environment—can be found at: .

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID


Working Title

Research Process Coordinator/Contract & Grant Specialist

Job Title

Research Process Coordinator

Work Location

Ann Arbor CampusAnn Arbor, MI

Full/Part Time




FLSA Status


Organizational Group

College Engineering


Mechanical Engineering

Posting Begin/End Date

9/13/2018 – 9/27/2018


$56,600.00 –$64,000.00

Career Interest


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